Technology Archives — Masons of California https://freemason.org/leader_cat/technology/ Together we make a profound difference Wed, 14 Jul 2021 21:25:22 +0000 en-US hourly 1 https://wordpress.org/?v=6.9.5 https://freemason.org/wp-content/uploads/2020/06/cropped-Layer-1-32x32.png Technology Archives — Masons of California https://freemason.org/leader_cat/technology/ 32 32 December 2020: Officer Installation https://freemason.org/the_leader/december-2020/ Tue, 01 Dec 2020 19:20:18 +0000 https://freemason.org/?post_type=the_leader&p=4054
  • This Year, Officers Are Being Installed Online
  • Tips for Hosting a Virtual Officer’s Installation
  • Your December Checklist
  • For Your Trestleboard
  • Question of the Month
  • The post December 2020: Officer Installation appeared first on Masons of California.

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    The Leader
    DECEMBER 2020: Officer Installation

    Contents

    This Year, Officers Are Being Installed Online

    Once again, it’s time to ring in a new year—and with it, a new crew of lodge officers. This year’s a bit different, though. Sticking with the unofficial theme for 2020, officers’ installations are going virtual.

    For a 300-year-old fraternity, that’s required pivoting to develop a ceremony that’s sufficiently meaningful, as befitting a sacred ritual. Typically, that's not particularly easy: To change even a single word in the Masonic ritual language requires a vote by Grand Lodge at an Annual Communication. Instead, the newly developed virtual installation ceremony has been kept entirely intact. The only difference this year is that there is no floor work during the ceremony. “The idea of making the installation ceremony ritual virtual isn’t as crazy as it sounds,” says Ricky Lawler, the grand lecturer and a member of the Grand Lodge Ritual Committee. “We’ve already found that most lodges are conducting Zoom meetings and gatherings over the internet.”

    So, this year, instead of planning an in-person installation ceremony, a lodge simply has to create a Zoom meeting (or any other video-conferencing platform). Because the installation ceremony is ordinarily a public affair, there is no requirement that the meeting be private or password-protected. In place of the floor work, participants will be given the floor—so to speak—over a Zoom call when their part of the ritual comes up. To help create an appropriate atmosphere during the ritual, the ritual committee has put together a PowerPoint slide deck of Masonic imagery, which a lodge can have playing during the ceremony itself. According to Lawler, lodges should reach out to their inspector to get the slides and for any other questions they might have. All things being equal, the event should go off without a hitch, even if it feels a bit different this time around.

    If that feels a little too unusual, don’t worry—you won’t have to get used to this whole virtual ritual thing forever. Says Lawler, “This will not become the norm for lodge rituals. If anything, this is an emergency measure we’ve taken.” It is true that an important feature of Masonic rituals are the in-person interactions between participants—and some things are bound to be lost when you translate such a human interaction into an online format. Though, truth be told, there are some benefits to this emergency measure. For one, it offers the perfect time to take advantage of conducting a joint installation with another lodge—say your sister lodge. For instance, on December 16, Riverside Lodge No. 635 and Elk Grove Lodge No. 173 will be hosting a joint installation; two lodges on opposite ends of the state, there’s no doubt they would never be able to achieve this in an ordinary year.

    Then again, there’s nothing ordinary about this year.

    Tips for Hosting a Virtual Officer’s Installation

    For detailed instructions, Lawler encourages lodges to contact their inspectors, all of whom have been debriefed on this year’s changes. Alternatively, officers can access a how-to video here, using access code e41=%Yqt.

    In general, however, here are some things to keep in mind when planning your own virtual installation.

    Tips for moderators

    • It’s a good idea to reach out to members well in advance of your installation. Make sure those less tech-savvy among you know how to access the ceremony once it’s live and how to operate the basic tools of the platform (especially the mute button—see below).
    • Practice! You all know the installation ritual by heart, but don’t let that lull you into a sense of complacency. This year will be different—so give yourselves time to practice in this format in advance of the official day.
    • Require all members to “mute” their profile. When you get 10 to 20 or more people on one video conference, the background noise of all 20 can create a distracting cacophony. Members can unmute themselves when it’s their turn to speak or if they have a question.
    • Encourage your participants to utilize the “chat” function of most video conference platforms. If one of your participants has trouble hearing other members, or needs to let you as the moderator know something, they can type it in and it will appear for all to see without disrupting the flow of the meeting. These chats can usually be aimed at the entire group or just the moderator.

    Tips for participants

    • It’s best to treat this year’s installation exactly like in-person ones. If you wouldn’t go to lodge looking disheveled and wearing your pajamas, don’t log onto the installation ceremony that way either. By taking the effort to put yourself together, you can get into the right headspace. The saying, “The clothes make the man” is still true here.
    • By that token, be conscious of where you’re going to be sitting for the installation ceremony. Remember, everyone on the line can see immediately behind you. Maybe move that dirty clothes hamper two feet to the right and out of the shot. Make sure you aren’t backlit (like having a window directly behind you.) All the same tips that make for a good selfie apply here: Have your camera eye level or higher and avoid distracting backgrounds.
    • Be patient. This is new for everyone.

    Reminders and Masonic News

    Member Restoration Campaign 2021

    The Member Restoration Campaign is once again active for 2021. Last year, the program offered members who’d been suspended for non-payment of dues a simple way back to good standing. More than 1,300 of them—about 12 percent of those who were approached—took it up. This year, we have an opportunity to reach out to even more of our suspended brothers and provide them with an easy and fair way to restore their membership and join in all the aspects of Masonry that make our fraternity so special. In order to participate, lodges must opt into the program by passing the 2021 Restoration Campaign Resolution by a 2/3 vote at stated meeting. Lodges that took part in the 2020 campaign can opt back in by passing the Continuation Resolution. LEARN MORE

    Pay Dues Online!

    Lodge dues for 2021 are due December 31, 2020. With the new payment service available this year through iMember 2.0, members can now pay their dues by credit card and get immediate access to their new dues card. Log in to iMember today to get started. PAY DUES NOW

    Your December Checklist

    Stay on track of lodge business and prepare for important deadlines. Here’s your December checklist.

    Executive Committee

    • Hold installation of officers, or continue to prepare for installation.
    • Meet with the inspector to review your plan for the year.
    • Prepare to attend 2021 leadership retreats—details to be released soon.

    Senior Warden, along with Executive Committee

    • Urge presumptive master, wardens, and senior deacon to perform their Master Mason’s proficiency soon, if not already completed.
    • Prepare 2021 budget to present to the lodge in January.
    • Budget for, and prepare to attend, 2021 leadership retreats.
    • Ensure that all committee assignments have been determined. After installation as master, confirm Audit, Charity, and Membership Retention Committee appointments.
    • Review all candidates’ progress toward advancement.

    Secretary

    • Continue sending out dues notices and collecting member dues.
    • Begin preparing secretary’s annual report to present to the lodge in February.
    • Review the list of suspended members sent to you by Grand Lodge and determine if your lodge wants to participate in the 2021 Restoration Campaign.
    • Budget for, and prepare to attend, 2021 leadership retreats.

    Treasurer

    • Begin preparing treasurer’s annual report to present to the lodge in February.
    • Budget for, and prepare to attend, 2021 leadership retreats.
    • Ensure that the lodge financial records are up to date and bank accounts are reconciled.

    Questions? Contact Member Services at memberservices@freemason.org or (415) 776-7000.

    For Your Trestleboard

    Use this content to spread the word about the Distressed Worthy Brother Relief Fund and MCYAF’s Telehealth services.

    This month:
    Distressed Worthy Brother Relief Fund
    MCYAF Telehealth

    Question of the Month

    Last month we asked how has meeting virtually affected lodge participation. Of those that responded:

    • 65%- Fewer members than usual are participating. 
    • 17%- Other Answers. (Members from out of area check in to meetings, Fewer members due to lack of knowledge or desire to use technology,  We have a mix of local and out of state participants)
    • 15%- The same as before.
    • 4%- More members than usual are participating. 

    Here is your next question.

    The post December 2020: Officer Installation appeared first on Masons of California.

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    August 2020: iMember 2.0 https://freemason.org/the_leader/august-2020/ Fri, 31 Jul 2020 16:31:52 +0000 http://freemason.org/?post_type=the_leader&p=2618
  • iMember 2.0 Is Here. Get Started Today!
  • Your August Checklist
  • For Your Trestleboard
  • Question of the Month
  • The post August 2020: iMember 2.0 appeared first on Masons of California.

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    The leader
    August 2020: iMember 2.0

    Contents

    iMember 2.0 Is Here. Get Started Today!

    A month in, nearly 85 percent of California lodges have already begun to access their portals in iMember 2.0, the new membership platform—one of the highest adoption rates of any grand lodge jurisdiction on the system. Yet with so many new features just a finger-swipe away—and many more being prepped for launch this fall—there are still lots of questions left to be answered, starting with some of the most basic.

    How Do I Get to iMember 2.0?

    iMember 2.0 is designed to work on any mobile phone, tablet, or desktop or laptop computer with an internet connection. Simply visit freemason.org and click the “For Members” button in the upper-right-hand corner of the screen. If you haven’t logged on yet, you’ll need to create an account, so have your email address, membership number, and a unique password ready to go. 

    Can I Download iMember 2.0 on My Phone?

    Yes. Whether you have an iPhone or an Android phone, you can add a home screen shortcut to access iMember 2.0 quickly and easily. To install, use your web browser to visit the site, and select “Add to home screen.” The exact placement of the button will depend on your web browser (Safari, Chrome, or Firefox). See detailed instructions here.

    Are There More Features in the Works? 

    You bet! Here are a few we’re most excited about developing and introducing over the next several months:

    1. Digital Dues, Reminders, and Payment Plans

    In the past two years, lodges across the state suspended more than 1,000 Masons for failing to pay dues. Yet, when reached by Grand Lodge staff, 82% of those suspended didn’t even realize they had failed to pay their dues—and two-thirds didn’t even know they had been suspended. With iMember 2.0’s digital dues, these types of failures will be a thing of the past. With just a few clicks, lodge secretaries will be able to send out reminders of upcoming dues to all registered members, using those members’ preferred communication medium. That includes email reminders, text messages, or even automatic phone calls. From there, members will be able to log onto iMember 2.0 and pay their dues online—either all at once or on an installment plan. For more information about digital dues, check out one of the virtual seminars designed for lodge officers, especially secretaries.

    2. Expanded Social Networks

    Masons are all about fellowship, and iMember 2.0 will offer them unprecedented opportunities to connect. Just as you have access to your lodge profile on the new platform, iMember 2.0 will soon offer members the ability to join special-interest groups through a social media-style portal. So motorcycle enthusiasts can join “Hiram’s Hogs,” for instance, or snowbirds can join the “Solomon’s Skiers.” A beta version of this feature is already live, and members are clearly excited about it. In just four weeks, Masons have viewed posts in some of these affinity groups more than 25,000 times.

    3. New Ways to Share Resources

    Just about every lodge has a back room full of extra aprons and officers’ jewels. A new feature in development will give members a chance to donate or swap certain Masonic regalia on a virtual marketplace akin to Craigslist or Nextdoor. The new platform is called Solomon’s List. Details are still being worked out, but imagine if newly formed lodges were able to take advantage of surplus regalia cluttering up older lodges.

    4. One-Stop Shop for Hall Associations

    You probably already know about the challenges of operating a joint hall association with another lodge. This fall, iMember 2.0 will help relieve some of that burden by releasing a new Hall Association dashboard where members can store documents, communicate with their association across different lodges, and work with Grand Lodge to submit requests and reports.

    5. Keeping Track of Attendance

    A virtual tiler’s register is another feature in the works for iMember 2.0. Using this feature, members can scan a QR code at lodge through their phone to digitally check in to the meeting. For members, it’s a fun way to track how often they visit lodge (either their own or while traveling); for lodge leaders, it’s a useful took to keep track of how active their membership is—and to act quickly when attendance flags.

    For questions on iMember, contact Member Services at (415) 292-9180 or memberservices@freemason.org.

    Your August Checklist

    Stay on track of lodge business and prepare for important deadlines. Here’s your August checklist.

    Executive Committee

    • Make plans for your lodge master, wardens, or other representatives to attend the Annual Communication this October. More details about this year's Annual Communication will be released soon.

    Senior Warden, along with Executive Committee

    • Identify and approach members for 2021 open elected and appointed officer positions. 
    • Urge presumptive master, wardens, and senior deacon to perform their Master Mason’s proficiency soon, if not already completed.
    • Urge respective officers to answer the master, senior warden, and junior warden questions early.
    • Identify and approach members for the 2021 Audit, Membership Retention, and any other committees.
    • Continue preparing 2021 budget.
    • Set installation date and approach installing officer, master of ceremonies, and chaplain.
    • Review all candidates’ progress toward advancement.

    Junior Warden

    • Continue tracking 100 percent officer giving to the Annual Fund, with officers setting an example through gifts that represent their capability as well as their commitment to our charitable programs.

    Secretary

    • Pay lodge per capita.

    Treasurer

    • Pay lodge per capita.

    Questions? Contact Member Services at memberservices@freemason.org or (415) 776-7000.

    For Your Trestleboard

    Use this content to spread the word about the Distressed Worthy Brother Relief Fund and MCYAF’s Telehealth services.

    This month:

    Distressed Worthy Brother Relief Fund
    MCYAF Telehealth

    Question of the Month

    Last month we asked what online programs your lodge has participated in since the outbreak of COVID-19. Of those that responded:

    • 88%  Zoom or other videoconferencing lodge meetups. 
    • 49% Virtual speakers or training webinars from Grand Lodge.
    • 33% Donated funds to the Distressed Worthy Brother Relief Fund or another charitable cause.
    • 25% Facebook Live events through the Masons of CA page.
    • 7% None

    Here is your next question.

    The post August 2020: iMember 2.0 appeared first on Masons of California.

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    June 2020: Videoconference Gatherings for Lodges https://freemason.org/the_leader/june-2020/ Tue, 23 Jun 2020 02:41:54 +0000 https://freemason.flywheelsites.com/?post_type=the_leader&p=305
  • iChats in the Virtual Parking Lot: Videoconference Gatherings for Lodges
  • The Good, Bad, and the Ugly: Tips for Keeping Your Gatherings Secure
  • Your June checklist
  • For your Trestleboard
  • Find it on freemason.org
  • Question of the month
  • The post June 2020: Videoconference Gatherings for Lodges appeared first on Masons of California.

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    The Leader
    June 2020: Videoconference Gatherings for Lodges

    Contents

    iChats in the Virtual Parking Lot: Videoconference Gatherings for Lodges

    “Everyone knows the best degree is the one that takes place in the parking lot after lodge,” says James Morgan, master of Big Bear Lodge No. 617. “Talking, sharing, and learning from each other—that’s what Freemasonry is about, right?”

    With that in mind, it’s no wonder Big Bear Lodge has been so successful during the shelter-in-place order. Even while apart, members of the lodge have tapped into the essence of those impromptu, unofficial-style gatherings and figured out how to recreate that feeling online. Both in terms of keeping members feeling connected to the lodge—and, even more crucially, for keeping prospects in the loop—they’ve hit on a formula that translates well online.

    In April, Morgan and his officers initiated what has become a weekly videoconference gathering. They’re clearly not the only ones taking to Zoom, as lodges up and down the state have waded into these digital waters for various kinds of meetups. What sets Big Bear Lodge apart is the format and the guest list for its meetings.

    The video discussions are Socratic in nature—questions are posed by a moderator, and attendees offer their answers as a way to draw out ideas. Among the recent topics are, “Has being a Mason made you a better man?” And, “What will it look like when we are finally allowed to reopen?” Lodge members also invite prospects, both from their own lodge and, increasingly, from other nearby lodges who are interested in learning more about the fraternity and getting to know the Masons they hope to become bonded to.

    The format closely aligns with the sort of frank, candid parking-lot conversation that lodge leaders had hoped to recreate. “For candidates to hear Masons talk about the fraternity from their perspective is way more powerful than any discussion you could have over coffee in the lodge,” says Garrett Bergthold, a tiler for the lodge and its de-facto marketing guru.

    In many ways, there’s nothing new about these types of chats. In fact, many lodges included discussion groups as part of their monthly meetings. Since the pandemic, however, there seems to be a greater interest in such virtual parking-lot chats. Four weeks into their weekly Zoom gatherings and Big Bear Lodge has attracted the attention of several nearby lodges. The latest discussion saw more than 30 brothers from seven different lodges attend—from as close as Rim of the World Lodge No. 711 in Twin Peaks to as far as Havre Lodge No. 55 in Montana, where a former Big Bear member had recently moved.

    This is the technology at its best and simplest: a tool for bringing people together, regardless of distance.

    The Good, Bad, and the Ugly: Tips for Keeping Your Gatherings Secure

    Not everything about virtual meetings is perfect—namely, security. In recent months, we’ve seen an increase in the number of virtual meetings hacked from the outside, causing disruption and unease. Though cause for concern, your lodge can take some simple steps to limit the likelihood of any informal gatherings being disrupted by uninvited guests.

    • Utilize the “waiting room” feature of programs like Zoom. Fashioning theirs as a “Tiler’s Room,” Big Bear Lodge uses this feature to put participants in a separate virtual room where they wait to be admitted by the host.
    • Don’t share the link to the gathering on social media. Instead, invite attendees through the platform’s own invitation system. And be sure to ask your attendees not the share the link either.
    • Lock the meeting once all participants have joined. The host will be notified if someone is trying to enter the meeting, giving him a chance to screen the individual before admitting him.
    • Don’t treat these gatherings as tiled meetings. No matter how many security measures you put in place, these virtual meetings—like the parking lot conversations they imitate—are informal. Stated meetings are not permitted online.

    Online Resources from Grand Lodge

    Distressed Worthy Brother Relief Fund
    Get information about accessing services and funds if you’ve experienced hardship as a result of the outbreak, or if you or your lodge would like to donate to the effort.

    Online Masonic Speakers Series
    Join one of these informative and entirely free lectures from a range of experts on various topics related to Freemasonry. See the entire list and register today.

    2020 Online Masonic Leadership Course
    Designed for officers, open to all: At this twice-weekly course, beginning in June, participants will discuss ways to inspire your lodge, what a return to in-person meetings will look like, and help direct the future of the fraternity through its 2050 Vision Statement.

    Upcoming Per Capita Due Dates

     

    • June 30, 2020 – All remissions and other membership data need to be entered into iMember (this is the same as in previous years)
    • August 1, 2020 – Preliminary per capita bill sent to all lodges based on June 30, 2020 data
    • September 13, 2020 ­– All suspensions for non-payment of dues need to be entered into iMember
    • September 14, 2020 – Final per capita bill sent to all lodges
    • October 9, 2020 – Per capita payment due (this is the same as in previous years)

     

    The post June 2020: Videoconference Gatherings for Lodges appeared first on Masons of California.

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    April 2020: Uncertain Times Strengthen Our Obligation https://freemason.org/the_leader/april-2020/ Thu, 23 Apr 2020 19:18:15 +0000 https://freemason.flywheelsites.com/?post_type=the_leader&p=359
  • Uncertain Times Strengthen Our Obligation
  • Tips for Hosting a Virtual Meetup for Lodges
  • Meeting on the Level, Virtually
  • Your April checklist
  • For your Trestleboard
  • Find it on freemason.org
  • Question of the month
  • The post April 2020: Uncertain Times Strengthen Our Obligation appeared first on Masons of California.

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    The Leader
    April 2020: April 2020: Uncertain Times Strengthen Our Obligation

    Table of Contents

    Uncertain Times Strengthen Our Obligation

    The recent COVID-19 outbreak has upended life as we know it, and like the rest of the state, California Masons are now confronting the challenge of living in a world on lockdown. Some of our members have lost their jobs and are having trouble affording even the essentials. If you know members of your lodge who have been affected by COVID-19, please learn more about the Distressed Worthy Brother Fund, which can help. This relief program, administered by Masonic Outreach Services, is just a phone call away, at (888) 466-3642, or visit the website here. Please include this information in communications with your members.

    The Relief Fund is made possible by the generosity of our fraternity—and of the generations that came before us. Please donate if you have the means. It could mean the difference between a fellow member affording rent, groceries, or other urgent supplies. Donate here.

    Meeting on the Level, Virtually

    Until further notice, all lodge meetings and Grand Lodge-sponsored events are postponed. Although this isn’t the first pandemic California Masonry has survived, it nevertheless represents an enormous challenge—and one that Masons are trying to navigate in real time.

    Already, we’ve seen inspiring instances of California Masons proactively reaching out to their communities, whether it’s ensuring the safety and well-being of elderly members and widows, delivering groceries and medication for vulnerable neighbors, and offering the use of their lodge halls for blood drives. Organizing these sorts of lodge-wide efforts is obviously difficult, and even more so when Masons can’t meet in person. But with the right tools—hello, Zoom!— it’s possible even for the most low-tech among us, as many lodges are quickly learning.

    Keeping in Touch in Era of Social Distancing

    On Thursday evening, March 18, Grand Master John E. Trauner announced that all Masonic gatherings were henceforth canceled until further notice—a move that jurisdictions around the country and world have nearly all followed. At Sacramento Lodge No. 20, the response was both welcomed and—crucially—planned for. Just two hours after Grand Master Trauner’s directive went out, 18 members of the lodge booted up their computers’ webcams and hosted their first-ever online get-together.

    Using Zoom, one of several online video-conferencing apps (others include Google Hangouts, Apple FaceTime, BlueJeans, and GoToMeetings), the members stumbled through a few initial minutes of “can you hear me” and “is this thing on?” before settling into a groove. Lodge Master Gabriel Marisca says for three days leading up to the first web conference, members had reached out to elderly and less tech-savvy members helping them download and install the program, so all things considered, the initial foray was a success.

    In Southern California, Saddleback Laguna Lodge No. 672 hosted a similar dry run call on Zoom in advance of their first digital get-together. “Everyone liked the idea of doing a teleconference call in place of our usual business meeting, so we decided to go ahead with it,” says Michael Ballou, the lodge senior warden. Stated meetings are prohibited from taking place online, but per Grand Master Trauner’s order, certain basic housekeeping matters can be conducted via video-conference. Ballou’s meetup wasn’t tiled, of course, but it still served as an important way for members of the lodge to connect, check in on one another, and attend to immediate business, says lodge master John Grace. “Keeping in touch with our members is as important as ever.”

    Beyond simple usefulness, the Zoom calls injected a bit of novelty into what had been a trying and uncertain week, and seeing one another’s faces seemed to lift the lodge members’ spirits.

    Tips for Hosting a Virtual Meetup for Lodges

    In the week since Saddleback Laguna No. 672 went digital, more and more lodges have started hosting online gatherings—part of what seems like a new normal for California Masons. For some, the meetings have even opened up possibilities for more enriching material. “I think we’ll talk about Masonic philosophy in our next meeting,” Marisca says. “After all, just because we’re prohibited from meeting in person doesn’t mean we stop being Masons.

    Tips for Moderators

    • It’s a good idea to reach out to members well in advance of your first video conference. Make sure those less tech-savvy among you know how to access the meeting once it’s live and how to operate the basic tools of the platform (especially the mute button—see below).
    • Set an agenda. Video conferences should be formatted just like any other meeting, and having an established agenda will prevent time-wasting, which can be rampant online.
    • If someone has trouble with their video, don’t take too much time during the meeting trying to help troubleshoot the issue. As long as members have their audio, they can participate in the conference. If you’ve followed step one above, you should have a good idea which of your members don’t have working webcams.
    • Require all members to “mute” their profile. When you get 10 to 20 or more people on one video conference, the background noise of all 20 can create a deafening—and distracting—cacophony. Members can unmute themselves when it’s their turn to speak or if they have a question.
    • Encourage your participants to utilize the “chat” function of most video conference platforms. If one of your participants has trouble hearing other members, or needs to let you as the moderator know something, they can type it in and it will appear for all to see without disrupting the flow of the meeting. These chats can usually be aimed at the entire group or just the moderator.

    Tips for Participants

    • It’s best to treat video conferences like in-person meetings. If you wouldn’t go to lodge looking disheveled and wearing your pajamas, don’t log onto a video conference looking the same. By taking the effort to put yourself together, you can get into the right headspace. The saying that the clothes make the man is especially true here.
    • By that token, be conscious of where you’re going to be sitting for the video conference. Remember, everyone on the line can see immediately behind you. Maybe move that dirty clothes hamper two feet to the right and out of the shot. Make sure you aren’t backlit (like having a window directly behind you.) All the same tips that make for a good selfie apply here: Have your camera eye level or higher and avoid distracting backgrounds.
    • Be patient. This is new for everyone.

    COVID-19 Resources from Grand Lodge

    Distressed Worthy Brother Relief Fund
    Get information about accessing services and funds if you’ve experienced hardship as a result of the outbreak, or if you or your lodge would like to donate to the effort.

    Gary Charland on Helping Masonic Seniors
    Masonic Homes of California CEO Gary Charland on ways Masons across the state can live up to their obligation to take care of elderly brothers.

    Instructions on Lodge Events During COVID-19
    New rules pertaining to lodge business during the COVID-19 outbreak.

    Masonic Event Tracker: Updates, Cancelations, Postponements
    Refer to this page for updates on Grand Lodge-sponsored Masonic events.

    Grand Lodge staff are still available to assist you:

    Your April Checklist

    Even though stated meetings are postponed, stay on track with normal lodge business during this crazy time. Stay on track of lodge business and prepare for important deadlines. Here’s your April checklist.

    Executive Committee

    • Prepare any proposed legislation for Annual Communication, due April 24.

    Senior Warden

    • Begin preparing 2021 program plan.
    • Begin preparing 2021 budget, remembering to set aside funds for retreat attendance.
    • Begin preparing 2021 officer appointments.
    • Begin preparing 2021 installation of officers.
    • Review all candidates’ progress toward advancement.

    Junior Warden

    • Begin tracking 100% officer giving to the Annual Fund, with officers setting an example through gifts that represent their capability as well as their commitment to our charitable programs.

    Secretary

    • Continue to collect delinquent dues from members (were due on January 1).
    • Send list of members with late dues to the master for the Retention Committee.
    • Send any suspension notices.
    • Charity Committee considers remissions.

    Treasurer

    • If your lodge has employees, file quarterly federal payroll tax form 941 (unless IRS has approved an annual filing of form 944, due in February).
    • If your lodge has employees, file quarterly state payroll tax form DE9/DE9C and deposit form DE88.
    • Prepare IRS form 990 and FTB form 199, both due by May 15 (unless your lodge has previously agreed to have Grand Lodge prepare these forms).

    Audit Committee

    • Audit lodge books, to be completed by end of month.

    Hall Association

    • Prepare form 200, due to Grand Lodge by May 15.
    • Prepare IRS form 990 and FTB form 199, both due by May 15.
    • Prepare insurance premium payment, due in May.

    Questions? Contact Member Services at memberservices@freemason.org or (415) 776-7000.

    For Your Trestleboard

    Masonic Outreach Services is here to help those who find themselves in need due to COVID-19. Relief includes emergency financial assistance, case management, and information and referral services. Learn more at masonichome.org or call (888) 466-3642 to speak with Masonic Outreach staff.

    This month:
    Distressed Worthy Brother Relief Fund
    MCYAF Telehealth

    Find it on freemason.org

    COVID-19 Masonic Resources for Lodges: Navigate the latest news and updates on the outbreak from Grand Lodge, including the formation of the new Distressed Worthy Brother Relief Fund.

    Question of the Month

    Last month we asked how wildfires have impacted your lodge or members. Of those that responded:

    • 38% - We’ve donated or volunteered to support the victims of fires
    • 33% - Members were evacuated or lost their homes
    • 19% - We’ve taken precautions to make our hall building more fire-resistant
    • 29% - Other (Wildfires have caused poor air quality, Phone Committee)

    The post April 2020: Uncertain Times Strengthen Our Obligation appeared first on Masons of California.

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